Zoom at uOttawa

Please note! When you create a new meeting, there are no access restrictions by default. Anyone with the link to your meeting can connect to it. To restrict access, please follow the instructions below.

Screen capture of the Zoom client. You will find the same setting in the Zoom web client.

When creating a new meeting, click on the check box: Require authentication to join (see image below) to see the restriction list drop-down menu and select the restriction you want to apply to this specific meeting:

• If you select: Zoom, Every person with a Zoom account will be able to connect
• If you select: Only allow @uOttawa accounts using zoom.us and uOttawa SSO, all persons having an account with uOttwa.ca suffix email account (i.e., JohnDoe@uOttawa.ca) created on the regular Zoom website (https://zoom.us) or on the uOttawa Zoom server (https://uottawa-ca.zoom.us) will be able to join.
• If you select: Only permits @uOttawa accounts using uOttawa SSO, only persons having created an account on the uOttawa Zoom website at https://uottawa-ca.zoom.us can connect to your meeting.

Screen capture of the Zoom client. You will find the same setting in the Zoom web client.

Processor and RAM requirements

Notes:

• Dual and single-core laptops have a reduced frame rate when screen sharing (around five frames per second). We recommend a quad-core processor or higher for optimum screen-sharing performance on laptops.
• Linux requires a processor or graphics card supporting OpenGL 2.0 or higher. 

To see the complete requirements, please visit the Zoom website.

Yes. Please visit this page: https://zoom.us/download and click on the link identified below (or click on the image below...)

A licensed uOttawa Zoom account differs from a regular Zoom account. To benefit from all of the uOttawa organization Zoom features, you will need to use a uOttawa Zoom account. To create your account:

• Navigate to https://uottawa-ca.zoom.us
• Sign in using your uoAccess single sign-on (SSO) credentials. These are the same credentials you use to access VirtuO and Brightspace if you are a professor or a Teaching assistant and uoZone and Brightspace if you are a student. Your account should then be automatically created.

Important note for TA: If you need to use Zoom for your teaching assistant duties, use your employee credentials to create your account. 

Have an issue creating your account? Refer to the appropriate resource for your role below.

• Creating a student, TA, and RA Zoom account.
• Creating a professor Zoom account.

Brightspace and Zoom are two different platforms. The access provided in Brightspace is simply a link to the Zoom platform. To use Zoom, you need to create a licenced uOttawa Zoom account. Typically, this message appears because Zoom does not recognize an account for the user. Creating an uOttawa Zoom account should fix the issue. 

To create your account:

• Navigate to https://uottawa-ca.zoom.us
• Sign in using your uoAccess single sign-on (SSO) credentials. These are the same credentials you use to access VirtuO and Brightspace if you are a professor or a Teaching Assistant and uoZone and Brightspace if you are a student. Your account should then be automatically created.

Important note for TA: If you need to use Zoom for your teaching assistant duties, use your employee credentials to create your account. 

Have an issue created your account? Refer to the appropriate resource for your role below.

• Creating a student, TA, and RA Zoom account.
• Creating a professor Zoom account.

A uOttawa Zoom account for Teaching Assistants (TAs) differs from a uOttawa Zoom account for students. Among other features, a TA Zoom account allows the professor to add you as a co-host to meetings and allows you to host meetings that are longer than 40 minutes. To create your TA Zoom account:

• Navigate to https://uottawa-ca.zoom.us
• Sign in using your uoAccess single sign-on (SSO) employee credentials. These are the same credentials that you use to access VirtuO and Brightspace in a TA role. Your account should then be automatically created.

Important: If the course is also in Brightspace, ensure the professor has added you to Brightspace using your employee credentials. This will help ensure a seamless link between Zoom and Brightspace. 

Do you have an issue creating your account? Read the following resource:

• Creating a student, TA, and RA Zoom account.

You can schedule a one-time or recurring meeting on the web (https://uottawa-ca.zoom.us), through the Zoom Desktop client or mobile app, or through the Zoom integration on Brightspace. 

Schedule a Zoom meeting on a Brightspace course site

To schedule a meeting within your course site:

1. Click Zoom in the course navigation.
2. Click Schedule a New Meeting.
3. Edit the title, description, and other details if needed.

Note: When scheduled through the Zoom integration in Brightspace, the meeting link will appear within the course, so there is no need to email/provide the link to attendees as all students will have access.

Cloud recordings are stored for 150 days on the Zoom cloud before being automatically deleted. The automatic deletion cannot be overridden. If you have specific needs for your recording, please get in touch with us at saea-tlss@uOttawa.ca. 

No. Users inside or outside the University can attend Zoom meetings depending on the authentication settings enabled by the host. However, we strongly encourage you to secure your meetings by limiting who can attend. See the PDF document: Restricting Access to the uOttawa community.

You can invite others to join your meeting by copying the join URL or meeting invitation and emailing it. There are many other ways to invite others to join your meeting – click here to learn more.

If you want to keep anything in the background hidden/private that may distract attendees in your meeting, find a solid wall you can sit in front of or turn on the virtual background through your application via Settings.

Join a Zoom Test Meeting (zoom.us/test) to confirm your computer or device's capabilities. In your test meeting, use the Zoom features you plan to deploy during your session. If your test meeting fails, try using different audio or video settings.

Zoom meeting settings allow you to enable or disable features for your meetings, review and change your meeting settings, and access the settings via the Zoom web portal.

As the host, you can mute all participants already in the meeting and new participants joining the meeting. Learn more about muting participants.

Click Share in your meeting and choose the screen you want to share. Learn more about sharing your screen. Consider that participants can see your open tabs.

If you have an iOS or Android device, you can launch the meeting from the mobile app and share your phone screen. You can also share your screen through the Zoom desktop application often used for annotating using a touchscreen device.

You can set up polling questions if you create the meeting. This can be done in advance through the meeting settings in the Zoom app, via Brightspace (using a CSV template) or during the meeting through the Zoom app.

Hosts can record locally to their computers or on the Zoom cloud. You can enable auto-recording from the meeting’s settings https://uottawa-ca.zoom.us/profile/setting.

If you record on the Zoom cloud, the recording will be kept for 150 days. after that, it will be erased. To keep a copy of a recording, you will need to download it before that.

Note: When scheduled through the Zoom integration in Brightspace, the recording link will appear within the course, so there is no need to upload the recording or share it with attendees through other means as all students will have access.

To access any Zoom recordings that have been made available to you: 

• Log into Brightspace.
• Access your course.
• In the Navigation bar, click on Zoom.
• Then click on the “Cloud Recordings” tab.