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Notice of Collection of Personal Information

You will find below two notices of Collection of Personal Information. One for recording of lecture capture and one for recording of Online assessment proctoring. If you are recording your lecture (from your home or in an on-campus classroom) or if you are using Respondus or a web conferencing solution to proctor exams, you must add one or both of these notices to your syllabus to notify your students.

Before copying the notice of your choice to be used in Brightspace, in your Syllabus or in an email to advise your students, you will need to select one of the University of Ottawa recommended and supported technologies in the drop-down list below.

For the recording of lesson capture

In accordance with the Freedom of Information and Protection of Privacy Act (Ontario) and with University Policy 90, your personal information is collected under the authority of the University of Ottawa Act, 1965.

The lessons will be recorded via (please, select your platform in the dropdown menu) for purposes consistent with the fulfillment of the course learning activities and outcomes. The recording may include the use of your name, appearance, image, voice and messages. If you are attending the lesson online and you choose not to have your image or audio recorded, you may disable the audio and video functionality within the recording platform. If you are attending the lesson in person and do not wish to be recorded, please contact your instructor the first week of class to discuss alternative arrangements.

The information collected in accordance with this notice will be retained for one year from the end of the semester.  

If you have questions about the collection, use and disclosure of your personal information in this notice, please contact your instructor. Questions of a general nature regarding the collection, use and disclosure of information should be addressed to the Chief Privacy Officer by email at aipo@uottawa.ca.

Notice of Collection of Personal Information for recording of Lesson Capture

In accordance with the Freedom of Information and Protection of Privacy Act (Ontario) and with University Policy 90, your personal information is collected under the authority of the University of Ottawa Act, 1965.

The lessons will be recorded via for purposes consistent with the fulfillment of the course learning activities and outcomes. The recording may include the use of your name, appearance, image, voice and messages. If you are attending the lesson online and you choose not to have your image or audio recorded, you may disable the audio and video functionality within the recording platform. If you are attending the lesson in person and do not wish to be recorded, please contact your instructor the first week of class to discuss alternative arrangements.

The information collected in accordance with this notice will be retained for one year from the end of the semester.  

If you have questions about the collection, use and disclosure of your personal information in this notice, please contact your instructor. Questions of a general nature regarding the collection, use and disclosure of information should be addressed to the Chief Privacy Officer by email at aipo@uottawa.ca.

To activate the "Copy" button, please select one of the listed technologies in the drop-down list above.

For the recording of online assessment proctoring

In accordance with the Freedom of Information and Protection of Privacy Act (Ontario) and with University Policy 90, your personal information is collected under the authority of the University of Ottawa Act, 1965.

Your personal information is collected for remote proctoring via (select in the dropdown menu your platform e.g. Teams, Zoom…) will be used by the University for the purposes of and those consistent with the fulfillment of the course learning activities, administering online exams, and maintaining the academic integrity of the exam process. After each evaluation, the personal information collected during the remote proctoring session will be reviewed by your instructor (or their designate) for the purposes stated above. The personal information collected may be used where academic fraud is alleged as described in Academic regulation I-14 - Academic fraud.

The information collected in accordance with this notice will be retained for one year from the end of the semester.

If you have questions about the collection, use and disclosure of your personal information in this notice, please contact your instructor. Questions of a general nature regarding the collection, use and disclosure of information should be addressed to the Chief Privacy Officer by email at aipo@uottawa.ca.

Notice of Collection of Personal Information for Recording of Online Assessment Proctoring

In accordance with the Freedom of Information and Protection of Privacy Act (Ontario) and with University Policy 90, your personal information is collected under the authority of the University of Ottawa Act, 1965.

Your personal information is collected for remote proctoring via will be used by the University for the purposes of and those consistent with the fulfillment of the course learning activities, administering online exams, and maintaining the academic integrity of the exam process. After each evaluation, the personal information collected during the remote proctoring session will be reviewed by your instructor (or their designate) for the purposes stated above. The personal information collected may be used where academic fraud is alleged as described in Academic regulation I-14 - Academic fraud.

The information collected in accordance with this notice will be retained for one year from the end of the semester.

If you have questions about the collection, use and disclosure of your personal information in this notice, please contact your instructor. Questions of a general nature regarding the collection, use and disclosure of information should be addressed to the Chief Privacy Officer by email at aipo@uottawa.ca.

To activate the "Copy" button, please select one of technologies in the drop-down list above.